SAVE THE DATE: EAST Conference 2014 | Your Future is Trending Now | March 19-21 | Hot Springs Convention Center, Hot Springs, Arkansas

Hotels, Shuttles, and Shipping

Curfew - A curfew of 11 PM is enforced for all EAST students staying in the hotels listed below.  EAST facilitators have the flexibility to require an earlier curfew of their participants.

Hotels

The two properties that connect to the Convention Center are the Austin Hotel & the Embassy Suites Hotel. 

Austin Hotel

Group Name: Environmental and Spatial Technology
Reservations: 877.623.6697
Address: 305 Malvern Avenue, Hot Springs 71901
Distance from Convention Center: Same Block
Room Rates:  $85 for single, $90 for double, $95 for triple, $100 for quad occupancy. This rate includes a breakfast buffet. Coupons will be provided upon check-in for the breakfast. 
Cut-Off Date for Reservations:  Friday, January 25, 2013

Embassy Suites Hotel

Group Name / Code: Environmental and Spatial Technology or EST when booking online
Reservation: 800.362.2779 or 501.624.9200
Room Information: All rooms have a sleeper couch. Maximum of 4 people in a king bed room and 5 people in a double bed room is allowed.
Address: 400 Convention Center Boulevard, Hot Springs 71901
Distance from Convention Center: Attached by a skywalk 
Room Rates: $154 for single, double, triple and quad occupancy. Nightly rate includes a full cook-to-order breakfast buffet.
Cut-Off Date for Reservations: Monday, January 28, 2013

Comfort Inn & Suites Hot Springs

Group Name: EAST Initiative
Reservations: 501.623.1700 
Address: 3627 Central Avenue, Hot Springs, Arkansas 71913
Distance from Convention Center: Approximately 3 miles
Room Rates: A non-smoking queen, king or double queen are $114.99/night. Multiple occupancy under 18 years of age is allowed. Add $10/day for each adult over two per room. Nightly rate includes an expanded continental breakfast. 
Cut-Off Date for Reservations: Wednesday, January 2, 2013

Comfort Suites Hot Springs

Group Name: EAST Initiative
Reservation: 501.624.3800
Address: 320 Nash Street, Hot Springs 71913
Distance from Convention Center: Approximately 3 miles
Room Rates:    Non-smoking King, queen, or double queen are $119.  Multiple occupancy under 18 years of age is allowed.  Add $10/day for each adult over two per room.  Nightly rate includes an expanded continental breakfast. 
Cut-Off Date for Reservations: Wednesday, January 2, 2013

Arlington Resort Hotel & Spa

Group Name: EAST Initiative
Reservation: 800.643.1502 or 501.623.771
Address: 239 Central Avenue, Hot Springs 71901
Distance from Convention Center: Approximately 1 mile
Room Rates:  $95 for double occupancy room. Add $15/day for each additional person over two per room.  
Cut-Off Date for Reservations: Saturday, January 26, 2013

Clarion on Lake Hamilton

Group Name: EAST Initiative
Reservation: 800.432.5145 Ex. 711 (Sales Manager, Kayla Williams)
Address: 4813 Central Avenue, Hot Springs 71913
Distance from Convention Center: Approximately 6 miles
Room Rates:  $85 for a room with 2 double beds. Up to 4 guests in each room. Room rate does not include breakfast. Full service restaurant and free wireless high-speed internet.

Airport Shuttle

Shuttles are provided for conference participants who need transportation to and from the Little Rock Airport.  Limited seats are available. To reserve your seats, e-mail events@eaststaff.org with the subject line "Airport Shuttle" and the following information in the body of the e-mail. 

  • Name
  • Cell Phone Number 
  • Airline Name
  • Arrival day, time, and flight number
  • Departure day, time and flight number
  • Number of seats requested
  • Hotel where you are staying

Shipping

If you need to ship items to the convention center or order accessories for your booth, Southwest Design and Display can help. Please refer to the forms below for details. 

Freight Handling Order Form

Accessory Order Form

Signage Order Form

Payment Authorization Form

 

This page was last updated on Monday, December 10, 2012 at 12:00:34 PM | View update history